Frequently Asked Questions
What is Community?
What is Community Engagement (CE)?
What are the categories of Community Engagement?
What is a CE Project?
What is the purpose of CE?
What is the minimum number of community involvement in a CE project?
There is NO minimum number of community involvement in CE project. However, the figure should be reliable with the purpose of the project
When should a CE Project be registered?
A CE project could be registered in the RADIS system prior to starting or during the project provided that all documentations and formalization are in place
How do I register a CE Project?
Only an Academic Staff who is also the Project Leader of the CE Project are required to register through the RADIS system. Method of application can be referred to HERE
Why must we register our CE project?
The University requires the CE project to be registered to ensure ease of reporting to our stakeholders and compliance to the needs of University Key Performance Indicator (KAI) Performance Report, Audit Tahunan Sistem Penarafan Institusi Pengajian Tinggi (SETARA), Malaysia Research Assessment Instrument (MyRA) and Sistem Peningkatan Kualiti Data KPM (MyMOHES).
Who can be appointed as Project Leader/Principal Investigator for a CE Project?
Anyone is eligible to be the Project Leader/Principal Investigator. However, to comply with MYRA requirements, we encourage that academic staff members are appointed as the Project Leader/Principal Investigator with the involvement of Professional and Supporting staff.
Is it necessary for a Project Leader/Principal Investigator to have an expertise related to the project?
It is not necessary for the Project Leader/Principal Investigator to have expertise related to the Project. However, it is adequate if any of the member of the project is an expert to the project undertaken.
Will I get a bonus mark with my participation in a CE Project?
The Project leader and members of evaluated project with high impact star rating (3-5 star) is eligible to be awarded with bonus marks in eLPPT (academic staff appraisal system).
However, for the Professional and Supporting staff, one will need to upload the evidence of the star rating manually in e-LNPT (non-academic appraisal system).
Do members participating in the CE Project need to register individually in RADIS to be eligible for the bonus marks?
No. Only the Project Leader is required to register in RADIS and insert the members name and ID. Bonus marks in accordance to the Star Rating achieved will be automatically generated to eLPPT
What is UTM’s definition of a High Impact Community Engagement Project?
We asses our Community Engagement Projects through a Star Rating instrument. A High Impact Community Project are projects categorized between 3 to 5 Star Rating.
What are the criteria and characteristics of a Star Rating for a Community Project?
Document can be referred to HERE.
When should we apply for Star Rating?
The Secretariat, CCIN, will announce the schedule through e-mail. There are 2 windows to the application; Q1 and Q4 each year.
Do we need to submit a CE Project Report?
It is best to submit a CE Project Report. However, the Star Rating Form once completed is in itself a complete report for your Community Engagement Project.
Is there any template for a CE Project Report?
There is no specific template, but you may refer to an example HERE.
When registering my CE Project in RADIS. What is the difference between Business Entity (BE), Networking Grant (NG) & CCIN in the Type of Grant section?
(i) Business Entity (BE) :
BE is selected for CE Projects that requires the funds to be credited to a CCIN vot (accounts) and managed by CCIN’s Finance Unit. CCIN is responsible for the issuance of invoices, receipts and claims pertaining to the project.
or
BE could also be selected if the funds are credited to your PTJ (e.g.: Institute, Research Group, School, UTM’s Subsidiary Company). The PTJ is responsible for the issuance of invoices, receipts and claims pertaining to the project.
(ii) Networking Grant (NG)
NG is selected for CE Projects awarded with funding’s in the form of “in kind”, “gifts” or “monetary” by the industry or agencies and is transacted directly to the community.
(iii) CCIN
CCIN is selected for CE Projects that requires the funds to be credited to UTM and managed by RMC’s Finance Unit. RMC is responsible for the issuance of invoices, receipts and claims pertaining to the project.
I have a consultancy project that has an element of Knowledge Transfer Programme (KTP) and the funds are managed by UTM’s subsidiary company (e.g : UTSB, GTIM). Can I register it as a Community Engagement Project and apply for the Star Rating?
Yes. You may select Business Entity (BE) and insert the subsidiary unit managing the funds (e.g : UTSB)
Will RMC incur any management fee/charges for managing my Community Engagement Projects?
No.
What is the criteria for “in-kind” / “gifts”?
“In-kind” / “Gifts” are non monetary sponsorships from external parties to support Community Engagement Projects in the form equipments, research materials and facilities (infrastructure and services). The sponsors are requiered to submit a formal letter stating the value of the sponsorships (e.g : free use of seminar hall is equivalent to RM500) as evidence.
Where can I get information on grants and funding’s for Community Engagement Projects?
Please refer HERE.